Wedding Planning Services
Utah Wedding Planning and Coordinating.
Day of Coordinating
$1200
Your vision. Your day. Our expertise.
What's Included
Pre-Wedding Preparation
Great coordination begins before your wedding day. We take the time to understand your vision, review your plans, and prepare for a seamless celebration.
Conduct a final planning consultation to review wedding details, priorities, and expectations.
Review and refine your wedding-day timeline.
Review vendor information, arrival times, and service responsibilities.
Discuss ceremony details, wedding party arrangements, and special traditions.
Review venue layouts, décor placement, and setup expectations.
Identify potential logistical challenges and prepare solutions.
Establish a clear plan for wedding-day communication and coordination.
Vendor Management & Communication
We serve as the primary point of contact for your vendors on the wedding day, keeping everyone informed, organized, and on schedule.
Coordinate vendor arrivals, setup locations, and access.
Direct vendors to their designated areas and confirm setup details.
Communicate timeline updates and important transitions.
Coordinate with catering, photography, videography, entertainment, florals, and other vendors.
Troubleshoot vendor questions and unexpected logistical concerns.
Help ensure vendors complete their responsibilities according to the established wedding-day plan.
Wedding Setup & Detail Management
From your welcome table to the final decorative touches, we help ensure your wedding space reflects the vision you've worked so hard to create.
Oversee ceremony and reception setup according to your approved layout.
Place client-provided décor and personal details as agreed upon in advance.
Arrange welcome tables, guest books, signage, favors, and other decorative accents.
Coordinate placement of table numbers, place cards, and seating charts.
Check ceremony and reception spaces for readiness before guest arrival.
Coordinate with rental companies, florists, and venue staff to ensure setup is completed on schedule.
Manage the transition between ceremony and reception spaces when applicable.
Ceremony Coordination
Your ceremony is one of the most meaningful moments of your wedding. We manage the logistics behind the scenes so everything flows naturally.
Organize the wedding party and prepare participants for the processional.
Coordinate ceremony lineup and entrance order.
Cue wedding party members, family, and the couple for their entrances.
Communicate with musicians, DJs, officiants, and photographers regarding ceremony timing.
Assist with guest seating coordination and ceremony readiness.
Manage last-minute adjustments and timing changes.
Direct the recessional and coordinate the transition into post-ceremony celebrations.
Reception & Timeline Management
Once the celebration begins, we keep the event moving while allowing room for those spontaneous, unforgettable moments.
Oversee the wedding-day timeline and coordinate major events.
Communicate with the DJ or emcee regarding introductions, speeches, dances, and announcements.
Coordinate dinner service timing with catering staff.
Facilitate transitions between cocktail hour, dinner, and reception activities.
Coordinate cake cutting, special dances, bouquet tosses, and other planned traditions.
Keep key participants informed and prepared for upcoming moments.
Adjust the timeline when needed to accommodate changes without unnecessary stress.
Coordinate the grand exit or final send-off.
Guest Experience & Behind-the-Scenes Support
A beautiful wedding is about more than how everything looks. It's about how smoothly the day feels for everyone involved.
Provide direction and assistance to guests as needed.
Help answer questions regarding event flow, seating, and scheduled activities.
Address unexpected situations discreetly and professionally.
Assist the couple and wedding party with logistical needs throughout the day.
Communicate important information between the couple, family, venue, and vendors.
Help maintain an organized, welcoming environment from beginning to end.
End-of-Night Coordination
As the celebration winds down, we help bring the evening to an organized close.
Coordinate the final scheduled events and wedding exit.
Communicate breakdown and departure expectations to vendors.
Organize designated personal items, gifts, signage, and décor for pickup.
Oversee agreed-upon décor breakdown and packing responsibilities.
Coordinate with the venue and designated contacts regarding remaining belongings.
Help ensure the couple and family can depart without managing last-minute logistics.
Specific setup, breakdown, staffing, and service responsibilities are confirmed in advance and may vary based on your venue, event needs, and coordination package.
Wedding Day Emergency Kit
Because even the most perfectly planned weddings can have unexpected moments!
At Mountain Rose Company, we arrive prepared with our fully stocked Wedding Day Emergency Kit, filled with thoughtful essentials to tackle those unexpected little mishaps. From wardrobe malfunctions and last-minute touch-ups to forgotten necessities, we have a variety of items on hand, including sewing supplies, safety pins, stain removers, first-aid essentials, beauty touch-up items, and more.
It's just one more way we help keep your celebration running smoothly, so you can focus on making memories instead of worrying about the little things.
We've got the details covered—even the ones you didn't see coming!
Month of Coordinating
$1800
You've planned the wedding. We'll bring it all together.
What's Included
Final Planning & Wedding Preparation
Approximately 4–6 weeks before your wedding, we'll begin reviewing your plans, identifying outstanding details, and preparing everything for a seamless celebration.
Conduct a comprehensive planning consultation to review your wedding vision, priorities, and expectations.
Review existing wedding plans, vendor bookings, and event details.
Identify outstanding decisions, missing information, and potential logistical concerns.
Create a detailed checklist of remaining tasks and important deadlines.
Review ceremony and reception layouts, guest flow, and event logistics.
Discuss special traditions, family dynamics, and personalized wedding details.
Provide professional recommendations to improve organization and event flow.
Establish a clear communication plan for the final weeks leading up to your wedding.
Vendor Communication & Final Confirmations
As your wedding approaches, we'll become the central point of communication for your vendor team, ensuring everyone has the information they need.
Contact booked vendors to introduce ourselves as your wedding coordinator.
Confirm vendor arrival times, setup requirements, and scheduled services.
Review important vendor details, including contracted responsibilities and logistical needs.
Communicate venue access information, parking instructions, and loading arrangements.
Distribute finalized timelines and relevant event information.
Coordinate logistics between vendors to prevent scheduling conflicts.
Address last-minute vendor questions and communicate necessary updates.
Serve as the primary vendor contact during your wedding celebration.
Wedding Timeline Development & Management
A well-organized timeline is the foundation of a smoothly executed wedding. We'll transform your plans into a comprehensive schedule that keeps everyone working together.
Develop a detailed wedding-day timeline from preparation through final departure.
Coordinate important timing with photography, videography, catering, and entertainment.
Schedule ceremony preparation, processional, recessional, and post-ceremony activities.
Organize reception events, including introductions, dinner, speeches, dances, and special traditions.
Incorporate vendor setup, service, and breakdown schedules.
Distribute appropriate timeline details to vendors and key participants.
Make final adjustments as details are confirmed.
Manage the timeline throughout the wedding day, adapting when needed.
Venue Logistics & Event Design Execution
We'll work with your venue and vendor team to ensure your planned layouts and decorative details are executed as intended.
Review venue policies, access times, and event requirements.
Finalize ceremony and reception layouts using your existing plans.
Coordinate rental deliveries, setup arrangements, and pickup logistics.
Review décor placement, signage, seating charts, and guest table details.
Create an organized setup plan for personal decorations and wedding items.
Communicate layout and setup expectations to the appropriate vendors.
Identify potential concerns with guest movement, event transitions, or vendor access.
Coordinate ceremony-to-reception transitions when applicable.
Wedding Rehearsal Coordination
Your rehearsal is an opportunity to prepare everyone for the ceremony and make sure participants feel confident about their roles.
Lead a scheduled wedding ceremony rehearsal.
Organize the wedding party and ceremony participants.
Review processional order, spacing, and entrance timing.
Practice ceremony positioning and recessional arrangements.
Coordinate with the officiant regarding ceremony structure and cues.
Answer logistical questions from wedding party members and family.
Review important wedding-day instructions and expectations.
Wedding-Day Setup & Décor Management
On your wedding day, we'll oversee the transformation of your venue and ensure the details you've planned are brought to life.
Direct vendor arrivals and coordinate setup activities.
Oversee ceremony and reception arrangements according to approved layouts.
Set out agreed-upon client-provided décor, signage, and personal details.
Arrange welcome tables, guest books, favors, table numbers, and seating displays.
Coordinate with florists, rental companies, and venue staff.
Check event spaces for completeness and presentation before guest arrival.
Address setup discrepancies and last-minute logistical adjustments.
Coordinate agreed-upon room transitions or decorative changes.
Ceremony Coordination
We'll manage the details behind the scenes so you can focus entirely on the moment you've been waiting for.
Organize and line up the wedding party and ceremony participants.
Coordinate processional timing and entrance cues.
Communicate with the officiant, musicians, DJ, and photography team.
Assist with ceremony readiness and guest seating logistics.
Manage unexpected delays or adjustments.
Direct the recessional and coordinate post-ceremony transitions.
Help guide family members and wedding party participants to their next scheduled activities.
Reception & Celebration Management
Once the ceremony concludes, we'll continue managing the flow of the celebration, ensuring each planned moment happens naturally and on schedule.
Oversee the reception timeline and coordinate scheduled activities.
Communicate with catering staff regarding meal service and timing.
Wedding Day Emergency Kit
Because even the most perfectly planned weddings can have unexpected moments!
At Mountain Rose Company, we arrive prepared with our fully stocked Wedding Day Emergency Kit, filled with thoughtful essentials to tackle those unexpected little mishaps. From wardrobe malfunctions and last-minute touch-ups to forgotten necessities, we have a variety of items on hand, including sewing supplies, safety pins, stain removers, first-aid essentials, beauty touch-up items, and more.
It's just one more way we help keep your celebration running smoothly, so you can focus on making memories instead of worrying about the little things.
We've got the details covered—even the ones you didn't see coming!
Partial Planning
$3500
Your wedding. Your vision. A little extra guidance along the way.
What's Included: + Everything in month of coordination package
Personalized Planning & Guidance
Every wedding is unique, and so is the planning process. We'll work alongside you to understand your priorities, identify where you need support, and develop a clear path forward.
Conduct an initial planning consultation to discuss your wedding vision, priorities, and progress.
Review existing bookings, contracts, and planning decisions.
Identify outstanding tasks, important deadlines, and potential challenges.
Develop a personalized planning checklist and milestone schedule.
Provide ongoing professional advice throughout the planning process.
Assist with decision-making, logistics, and wedding-related questions.
Schedule planning check-ins to review progress and upcoming priorities.
Help keep the planning process organized, manageable, and enjoyable.
Budget Development & Management
A thoughtful budget allows you to prioritize what matters most while making informed decisions throughout the planning process.
Assist with developing or refining your wedding budget.
Help establish spending priorities based on your vision and overall budget.
Provide guidance on typical wedding expenses and vendor pricing.
Assist with allocating funds across important wedding categories.
Review vendor proposals and pricing for alignment with your budget.
Help track anticipated expenses, payment schedules, and remaining balances.
Identify opportunities to maximize your budget without compromising your priorities.
Vendor Research, Selection & Coordination
Finding the right wedding professionals can make all the difference. We'll help connect you with vendors who complement your style, needs, and budget.
Provide personalized vendor recommendations based on your wedding vision
Wedding Day Emergency Kit
Because even the most perfectly planned weddings can have unexpected moments!
At Mountain Rose Company, we arrive prepared with our fully stocked Wedding Day Emergency Kit, filled with thoughtful essentials to tackle those unexpected little mishaps. From wardrobe malfunctions and last-minute touch-ups to forgotten necessities, we have a variety of items on hand, including sewing supplies, safety pins, stain removers, first-aid essentials, beauty touch-up items, and more.
It's just one more way we help keep your celebration running smoothly, so you can focus on making memories instead of worrying about the little things.
We've got the details covered—even the ones you didn't see coming!
Maddie Redford
“A huge shoutout to Spencer, who continued to impress us throughout the entire process. She assisted my bridal party with walking down the aisle, held my bouquet and dress during photos (which were in the snow!), and took care of countless other details! Spencer made sure I didn’t have to worry about a single thing. I feel incredibly lucky to have had such wonderful help on my wedding day. I am beyond grateful for the care, kindness, and attention to detail Spencer and the entire team provided”
